Effective Date: To be confirmed before publication
The Regional Anesthesia Society of the Philippines (“RASPHIL”, “we”, “our”, or “us”) respects your privacy and is committed to protecting the personal information you provide when using our website, registering for events, applying for or maintaining membership, making payments, or communicating with us.
This Privacy Policy explains what information we may collect, how we use it, and the choices available to you.
1. Information We Collect
Depending on how you use the RASPHIL website and services, we may collect information such as:
- Full name
- Email address
- Contact number
- Date of birth, when required
- Professional or institutional affiliation
- Professional license or PRC information, when applicable
- Membership category and membership status
- Training or professional category
- Event registration information
- Workshop and program selections
- Payment status and transaction references
- Bank or electronic payment information voluntarily submitted for payment verification
- Payment proof or supporting documents voluntarily uploaded by you
- Communications you send to RASPHIL
- Website account and authentication information
- Technical information such as IP address, browser type, device information, session information, and website activity
We may also maintain administrative records relating to registrations, membership applications, payments, approvals, event attendance, and communications.
2. How We Use Your Information
We may use your information to:
- Create and maintain your RASPHIL profile
- Verify your identity or professional information
- Process event registrations
- Manage event capacity and seat reservations
- Process and verify payments
- Manage RASPHIL membership
- Provide event tickets, confirmations, receipts, schedules, and related documents
- Send registration, payment, membership, and event notifications
- Respond to questions and support requests
- Maintain accurate administrative and financial records
- Prevent duplicate, fraudulent, or unauthorized registrations
- Protect the security and integrity of our website
- Improve our services and event administration
- Comply with applicable legal, accounting, administrative, or regulatory requirements
3. Event Registration and Seat Reservations
When you register for a RASPHIL event, we may use your account, professional category, membership status, selected activities, payment status, and other registration information to determine eligibility, pricing, and availability.
Some events may use temporary capacity reservations while a registration or payment is being completed.
A temporary reservation does not necessarily mean that payment has been verified or that a final event seat has been confirmed.
4. Payment Information
RASPHIL may collect payment-related information necessary to verify a payment, including:
- Payment date
- Payment channel or financial institution
- Transaction reference
- Amount paid
- Proof of payment, when requested
RASPHIL does not intentionally request or store your online banking password, card PIN, or similar confidential financial credentials.
Payments processed through third-party payment providers may also be subject to the privacy policies and terms of those providers.
5. Membership Information
If you apply for or maintain RASPHIL membership, we may maintain records relating to:
- Membership category
- Membership status
- Membership period
- Payment status
- Approval or verification history
- Renewal history
- RASPHIL member reference or member code
These records may be retained as part of RASPHIL’s administrative history.
6. Email Communications
RASPHIL may send transactional or administrative email messages relating to:
- Account verification
- Event registration
- Payment instructions
- Payment submission
- Payment verification
- Seat confirmation
- Event updates
- Membership status
- Membership renewal
- Account security
- Important administrative notices
We may also send announcements or educational communications where appropriate.
7. Cookies and Website Sessions
The RASPHIL website may use cookies or similar technologies to:
- Keep users signed in
- Maintain secure sessions
- Remember certain preferences
- Protect account access
- Support website functionality
- Improve website performance
You may configure your browser to restrict cookies, although some website functions may not work correctly as a result.
8. How We Share Information
RASPHIL does not sell personal information.
Information may be shared only when reasonably necessary with:
- Authorized RASPHIL officers, administrators, staff, or event organizers
- Website hosting and technology providers
- Payment processors or financial service providers
- Email service providers
- Event-related service providers where necessary
- Professional advisers
- Government authorities or regulators when legally required
Access should be limited to information reasonably necessary for the relevant purpose.
9. Data Security
RASPHIL uses reasonable administrative and technical safeguards intended to protect personal information from unauthorized access, disclosure, loss, alteration, or misuse.
However, no website, email system, or electronic storage system can guarantee absolute security.
Users are responsible for protecting their account credentials and should not share passwords or private authentication links with others.
10. Data Retention
RASPHIL may retain personal information for as long as reasonably necessary to:
- Maintain membership records
- Maintain event and attendance records
- Resolve payment matters
- Maintain financial and administrative records
- Respond to disputes
- Meet legal or regulatory requirements
- Maintain organizational history
Information that is no longer reasonably required may be deleted, anonymized, or archived where appropriate.
11. Your Rights and Requests
You may contact RASPHIL to request assistance regarding your personal information, including requests to:
- Review information associated with your profile
- Correct inaccurate information
- Update contact information
- Ask questions about how your information is used
- Request deletion or restriction where legally and operationally appropriate
Some information may need to be retained for legitimate administrative, financial, legal, membership, or event-record purposes.
12. Third-Party Websites
The RASPHIL website may contain links to third-party websites or services.
RASPHIL is not responsible for the privacy practices, security, or content of websites operated by third parties.
13. Changes to This Privacy Policy
RASPHIL may update this Privacy Policy from time to time.
The latest version will be posted on the RASPHIL website with an updated effective or revision date.
14. Contact Us
For privacy-related questions or requests, please contact:
Regional Anesthesia Society of the Philippines (RASPHIL)
Website: https://rasphil.org/
Email: secretariat@rasphil.org